Enter each tool you're currently paying for and its annual cost. Include everything: CRM, project management, invoicing, website, communication, integrations — and AI subscriptions. Most businesses don't count those, because individual staff expense them rather than buying them centrally.
Tool
Cost/yr
Per user?
Team size
Drag to set your current number of users. This affects per-seat costs on your current tools and the licence tier recommendation for Omniom.
Number of users15
Omniom charges the same regardless of user count
Expected growth over 5 years+30%
Omniom cost stays flat — your current tools will cost more
Omniom licence tier
Every tier includes unlimited users and all core modules — they differ by how much managed data they hold and the environment they run in. Managed data is not disk space: it is data held, backed up, replicated, indexed and available to search and AI.
Starter
£600/yr
10 GB managed data · around 15 staff · shared environment
Growth
£1,400/yr
50 GB managed data · around 50 staff · dedicated environment
Business
£3,200/yr
150 GB managed data · around 200 staff · dedicated environment
Building something bespoke? A Custom deployment is a Business licence with every premium module, in a containerised environment built to your specification — the licence, the environment and the build are quoted together, so it cannot be estimated here. Setup for a Custom build starts at £10,000.
Environment
The environment your instance runs in is a separate line from the licence. Starter can use a shared environment — still single-tenancy — and Growth and above use a dedicated one. A third level, containerised to your own specification, is quoted with a Custom build.
Shared environment (Starter only)
~£180/yr · Recommended for Starter tier
A shared environment means your instance runs on shared infrastructure — your data and database still remain entirely separate from every other client. Growth and above use a dedicated environment; typical cost £600–£1,200/yr depending on specification.
Premium modules
Add any premium modules your business needs. These are optional annual add-ons on top of your base licence.
AI studio licence
An annual fee for the AI layer itself — model routing, memory & context, usage attribution and quality checks. It sets what AI can do in your platform. What you actually consume is metered separately below.
Not included
£0
No AI features
Standard
+£300/yr
Automation, content generation, smart suggestions
Advanced
+£600/yr
Advanced models, deep analytics, predictions
Web builder
+£200/yr · Publish websites connected to your platform data
+£200/yr · Branded self-service portal for your clients
AI usage — metered consumption
Separate from the licence fee above: this is what your team actually consumes, charged on usage rather than per seat. Nobody can predict this precisely up front, so use the scale below to see the range. Your partner will refine it with you once real usage is visible — and unlike a personal subscription, you'll see exactly who used what, and what it cost.
Minimal
Occasional
Light
Some of team
Moderate
Daily, most
High
In workflows
AI-central
AI-first ops
Projected tokens
—
per year
AI usage cost
—
per year, on top of licence
Per user
—
per month, blended
Adjust the assumptions
Staff who will actually use AI70%
Rarely everyone — occasional users cost almost nothing here, unlike a per-seat licence
AI actions per active user per working day10
A draft, a summary, a search, a suggestion — one action each
Background automation volume15M
Nightly summaries, enrichment, pipeline intelligence — scales with your data, not headcount
Share routed to the most expensive model10%
The single biggest cost lever — at 10% of volume it is roughly 40% of the bill. Your partner can restrict it by role.
Assumes ~2,000 tokens per action at current provider rates, routed across models by task type. Provider rates are reviewed regularly and this calculator is updated when they change.
Onboarding bundle
A one-off fee covering discovery, configuration, data migration and training. It is sized to the work, not to the licence you pick — any bundle can go with any tier.
Smallest bundle
£1,500
One data source · up to 2,000 records · no integrations
Mid bundle
£3,500
Two data sources · up to 10,000 records · 1 integration
Largest bundle
£7,500
Three data sources · up to 25,000 records · 3 integrations
A one-off fee, not recurring. Omniom invoices it and, during the early adopter programme, performs the work — your partner stays your point of contact throughout. Each bundle is a fixed price against a published list of what it covers; anything beyond it is agreed as a fixed-price change before work starts.
Your results
Team size (current)15 users
You pay today
Your current tool stack£0/yr
With Omniom
Total annual cost£0/yr
Licence, hosting & modules£0/yr
AI usage (metered)£0/yr
Your AI cost per person
—
Per-seat AI today
—
Unmanaged · no attribution
Metered via Omniom
—
Attributed by person & module
One-off setup cost£1,500
Annual saving from year 2
£0
Enter your tools above to see your saving
Breakeven point—
5-year net saving£0
5-year cost comparison
Licence stays flat as you grow · AI usage scales with headcount · year 1 includes setup
Year
Current stack
Licence etc.
AI usage
Annual saving
Cumulative
What you'd actually see
Illustrative. Every AI action is attributed to a person, a module and a cost — the thing an expense claim can never tell you.
Person
Used for
Tokens
Cost
Per-user limits, role restrictions on expensive models, and alerts at any threshold are all configurable — so AI spend is managed centrally rather than discovered at month end.
Annual cost over 5 years
Current stack
Omniom
All figures are indicative estimates for planning purposes only. Current tool costs are based on publicly available pricing as of April 2026 and may vary. Omniom licence and module prices are accurate, and the onboarding bundles are fixed prices rather than estimates. Environment costs vary by specification and provider. AI usage figures are projections, not quotes — actual consumption depends entirely on how your team works, and is impossible to know precisely before you start. They assume roughly 2,000 tokens per AI action at current provider rates plus Omniom's margin. Your partner will review real usage with you once the platform is live and adjust from there. This calculator does not constitute a formal quote.
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